Product Updates Smart Residential Living

Introducing Commonfloor Smart Guard Mobile App

Sep 23,2015 / By Team Commonfloor Groups / No Comment

Our mission at Commonfloor Groups is to find ways to integrate technology to apartment management. It is a problem that keeps us motivated and hungry to stretch limits. A few months back, we took upon a mission to eliminate entry/exit paper registers and replace them with a slick mobile app. Today, after months of effort and loads of feedback, we are pleased to announce the launch of Commonfloor Smart Guard – a mobile app that eliminates paper registers.

Here is a quick overview of how to use the Smart Guard App.

Step #1: Download the free mobile app from Google Play Store.

Step #2: Enter your city & community name. This is needed for us to uniquely identify which community’s visitor movement you want to track. Click on the Admin Icon to proceed.

Step #3: Enter admin username & password. This allows you to login and setup the app for your guard to use.

Step #4: Click on the “Get Started” button on the Home Page. The following screen allows you to send an SMS invite to your security guard.

Step #5: Click on the “Add Guard” button. The guard receives an SMS with his login details.

Voila! In 5 simple steps you are done. From this point the security guard can download the app or you can do it for him/her.

We’ve made it extremely simple to use Commonfloor Smart Guard, that even a security guard can use it easily. A guard simply has to enter the mobile number of the visitor and click on enter or exit.

If a visitor is coming in for the first time, then the security guard has to do a 1-time registration activity.

Smart Residential Living

Your Community, your Penalty Rules!

Sep 11,2015 / By Team Commonfloor Groups / No Comment

At Commonfloor Groups, we aim to make your Invoicing and Payment collection process a breeze – Just configure your settings one-time, and let us do all the heavy lifting! One of the biggest issue that community admins face is ‘timely’ collection of maintenance dues. Being a non-profit body, they run the show on a day-to-day basis based on the money collected from the residents and the same is paid out for staff salaries/ vendor payments. While we provide Email/ SMS reminder features to improve collections, at times, defining strict penalty rules does the trick.

We host more than 10,000 association groups and each association is different from the next, and have their own unique calculation for Late Payments and with the below Penalty computation framework, we now support every single one of them and have become the ONLY software solution with the ability to support such a wide variety of calculations.

What’s new in this framework?

New Penalty Rules: Our penalty framework can now support 144 combinations of Penalty rules – making us the ONLY software which can support this kind of flexibility. Read More
Penalty Level: Money Manager now supports flexibility to choose between Invoice level Penalty or Line item level Penalty. You can choose to turn off penalty for certain line items OR configure different Penalty rule for each line item. Read More
Unpaid Penalty view: Any unpaid penalty will be shown as an ‘Unbilled view’; not as an actual Invoice – only when the Penalty is paid, system generates a Penalty Invoice. This makes sure that once Penalty invoice is generated, it will not be updated. Read More

All-new Invoice View in CommonFloor Groups’ Smart Accounting module

Sep 4,2015 / By Team Commonfloor Groups / No Comment

Still generating your societies maintenance invoices printed & generated manually? Check out CommonFloor Groups’ ‘Automated Invoice Generation’ solution that can help you auto-generate your maintenance invoices, dispatch it to all residents over their email or on our mobile app, allow them to pay online and money hits societies bank account straightaway.

Our ‘All-New’ Invoice view covers exhaustive set of information & automatic computations, still looks amazingly simple. Below is a sample view of an ‘Auto-generate’ invoice coming out of our system.

Here’s a quick explanation of various sections in the Invoice:

1. Invoice Header :- The header of the Invoice is customizable and can display the Full Address of the Association, along statutory information like PAN, Society’s Registration number etc.

2. Invoice Information :- This contacts the Invoice Id, short title, Invoice/Due dates and recipient name and House number. The name & houses of all residents are automatically picked up from the resident database and needn’t be provided individually. This means just defining invoice once and auto-generating invoices for all in a click.

3. Outstanding Summary :- This is the section where resident can view a quick summary of the Invoice amount, with break-up like:

a. Previous Dues – Un-cleared amount present for that house, at the time when the new invoice is generated. This is auto-computed based on the payments recorded against the house.

b. Current Invoice - Total value of the current Invoice that is generated

c. Adjustments /Advances- If Resident has paid any amount as Advances, system will automatically adjust this amount against the current Invoice (no manual entry needed!)

d. Total Outstanding = (a) + (b) – (c)

4. Invoice Particulars :- This sections show break-up of the Current Invoice against each line items against which a charge has been raised.

5. Previous Invoice Details :- This section shows a break-up of the pending dues, with a break-up of amount against main dues and penalty etc.

6. Penalty Information & Terms & Conditions :- Any applicable Penalty information is automatically shown after particulars, based on the defined rules. So this needn’t be manually added in the Terms & Condition section. Any additional information than Penalty can be added in Terms and Conditions section.

Tip: Choose from our powerful Penalty generator, which auto-computes the Penalty charges on a daily basis.

This Invoice can be viewed by the Resident over web as well as our Mobile App. Additionally, an email notification would be triggered to all members of the House.

New: Residents can pay their dues online instantly, via our Mobile App. Read more.

Commonfloor Groups’ Smarter Communities Made a difference in BBMP Elections

Sep 1,2015 / By Team Commonfloor Groups / No Comment

We recently ran a ‘I have Voted’ selfie contest in Bangalore to encourage greater participation in the recently conducted BBMP elections and saw amazing response from the residents of a lot of communities. While the count of individual participation was high, the % voter turnout in smaller communities was much better. Our Smart Communities leveraged the tools that we, at Commonfloor Groups provide, really well. Here are a few highlights:-

2 Lac + SMSes were sent from Commonfloor Groups’ SMS platform during BBMP elections, across 10000+ active communities that are hosted on our platform.
Maximum voter turnout in certain communities was as high as 80%, much above compared to the average turn out of 50%
Many RWAs sent SMS reminders to residents every 4 hour through Commonfloor Groups’ integrated SMS platform, appealing to go out and vote.
Some Communities also leveraged online Notice feature provided by Commonfloor groups to post important information about election like Polling booths, checking name in voter list etc.
Some of the communities even ran a online Poll using Commonfloor Groups Poll module, to decide whom to vote together.
Few communities had election candidates visiting their premise for campaigning and they gather all residents by sending SMSes and online Events using Commonfloor Groups.

Overall, we are really glad that we could contribute to our vision of ‘Smart Community Living’ by helping residents choose for a ‘Smart Governance’.

Here’s a quote from Mr. Chandrasekaran Ganesh, Jt. Secretary, Royal Legend Apartment Association, Bangalore, that had a great turnout during election:-

We had a pretty enthusiastic participation from Royal Legend Apartments for the BBMP elections Selfie contest this time. The residents did came forward in big numbers to share their selfies and we uploaded it on the Commonfloor Groups portal. As the RWA, we also did our bit by arranging for individual voter slips, identifying their polling booths and Serial numbers in the rolls and communicate it to all the residents timeline using their platform. Here are some photos of our happy residents :-

We have sent out gift vouchers to all the residents who participated in the contest and uploaded their selfies. Hope you all got the gift coupons (else reach out to our support team to ask for it).

Happy & Smart Community Living!

Monthly Archives: Sep 2015

Introducing Commonfloor Smart Guard Mobile App

Your Community, your Penalty Rules!

All-new Invoice View in CommonFloor Groups’ Smart Accounting module

Commonfloor Groups’ Smarter Communities Made a difference in BBMP Elections