Author Archives: Team Commonfloor Groups

Product Updates uncategorized

Expense Management now has a new, fresh look!

Managing apartment finances is a tedious task, and we strive to make it easy for you. To help you manage your apartment expenses better, we have revamped the Expense Management module of Money Manager.

What’s changed?

  • Clean and intuitive interface to add expenses
  • Attach files to expenses for future reference
  • Simplified addition and management of service tax on expenses

What’s new?

You can now print vouchers and receipts for your expenses in a single click. This has been one of the most demanded features for Expense Management.

And finally, posting multiple Expenses within Money Manage is no more time-consuming – simply upload all expenses in one go! Download the Excel template, follow the instructions mentioned and fill up the Expenses’ details. That’s all!

Bulk Upload Expenses

We are working on more such improvements in the Expense Management module. Keep watching this space for updates! Send your suggestions and views to cf-groups-help@commonfloor.com.

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Smart Residential Living uncategorized

BBMP notifies new fine on non-compliance with set Garbage Rules

 

BBMP notifies to apartment complexes to manage their garbage all by their own.

BBMP notifies to apartment complexes to manage their waste/ garbage by themselves

According to a BBMP notification last year, apartment complexes with more than 50 units must take care of all the waste they generate (above 10 kgs) by themselves. This civic body recently announced that an amount of Rs.25,000 – Rs.50,000 will be charged in case of any non-compliance with stipulated rules.

The BBMP regulation has two sections:

1) Apartment residents are required to segregate generated waste (dry, wet, sanitary, inert and garden) and put each variety into a separate container.

2) Wet waste and garden waste must be composted using biomethanization techniques. If an apartment complex has limited space, residents should entrust private organizations empanelled by BBMP with the task.

Also, Sanitary/hazardous waste is to be sent to nearest bio-medical waste collection centre for their careful and proper disposal. (Bio-Medical Waste Rules, 1998)

Though residents have no qualms about following the first rule, when it comes to the other, general problems faced by apartments are:

  • Space Constraint
  • Lack of Time
  • High Maintenance Amount
  • Lack of Technical Know-How

With this new steep penalty system in picture, apartment dwellers across Bangalore are now questioning the need to pay the yearly garbage cess levied by BBMP, if the body offers absolutely no help in managing waste generated. Many apartment communities have received a legal notice in the past few days citing the BBMP statement.

A resident of RMV Cluster said, “BBMP slapped us with a massive penalty of 2.6 lakhs which seems ridiculous, and we will soon be taking this matter to court. If they want us to do everything on our own, we need good reasons to why we should pay the BBMP tax.”

Another vexed apartment resident voiced, “Unfortunately, we don’t have enough space to set up a machine in our complex and will not be able to comply with these new regulations. Besides, as regular tax payers, aren’t we entitled to waste management services of the BBMP?”

Do you believe this new BBMP penalty is justified, or just another headache left for us to deal with?

Share your thoughts with us!

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Product Updates

Reminders for Dues’ Defaulters

In any community, not all Residents would be prompt to pay their Dues. In an effort to improve your Maintenance Dues’ Collections, we’ve now added Reminders for Defaulters within your very own Money Manager, both via Email & SMS. To make it most convenient for you, we’ve added multiple ways in which you can do this!

Method 1: Automated Reminders

Similar to Invoice Generation & Due Date reminder, now you can configure a Reminder mail for Defaulters as well. From the Money Manager Settings page, specify how many days after the due date this should be sent, and automatic reminders will be triggered for each invoice you raise going forward.

Method 2: Manually triggered

Alternatively, if you would like to decide when to send Reminders and to whom, you can do this yourself too! This option can be found on the Defaulters’ List report. Specify a particular invoice, and instant Reminders will be triggered for all Defaulters for that Invoice.

If you’d like to share feedback/ suggestions, do write to us at groups-product@commonfloor.com ; we’d love to hear from you!

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Smart Residential Living uncategorized

Guest Column: Resident Welfare Association – A fourth tier of Governance

Concepts, Mechanisms and Strategies

Political power does not flow like water from the top to bottom; on the other hand,
it tends to stagnate and smell bad. It is a basic human reflex that whosoever possesses power does not share it, unless and until one is compelled to do so. We have to assume that a powerful-person tends to behave arbitrarily and in one’s own interest. It became evident to all of us in India that after independence, there has been constant reluctance on the part of the centralized governments and the elected representatives to share Power with lower rungs of the ladder of decentralization. This reluctance has been evident within the entire constitutionally-recognized present three-tier polity. It is a far cry to ask for transfer of Power from the institutions to individual citizens.

At the same time, it is a fact that the present political class, still, considers, romantically, that real India is in its villages and as most of them hail from rural areas, they would like to conserve their vote banks. They have a prejudiced view of urban life, even though, substantial financial resources to the governments come from the urban areas. The urban civil society has, only recently, started reacting against the biased vested interests of the politicians and their policies and has been trying to inspire a new political idiom and new governance structures to meet the needs and aspirations of the urban people. The urban citizen wants more opportunities of self-governance in matters much closer to him or her, whereas, actually, he has, on the other hand, lesser opportunities than a rural citizen. In Modern India, the urban space is the most propitious site for experimenting with new expressions of life-styles and humanistic relations. The urban life, now, offers the opportunity to break the age-old rigid social barriers that we have inherited and to facilitate the expression of inherent worth of each and every individual born in this land. Object of intensive communications, commutations and exchanges, such a society can only become knowledge-based, open, dynamic and harmonious.

The area or colony resident welfare associations (arrwas) and the apartment-building residents’ welfare associations (aprwas) are emerging, precisely, as such most suitable mechanisms for such a future society with universal values. Since these bodies are composed of educated, qualified, skilled, experienced people who, in general, are committed to give their free time, they are capable of self-managing and self-governing themselves, efficiently, in their own areas. A new urban cosmopolitan culture stressing upon improving the quality of life with voluntary efforts is developing in the midst of the complexities of modern life. New communities of sharing and caring are being built. Now, there is an emerging concept which can be qualified as ‘flat culture’.

Here is an opportunity to transform the urban resident welfare associations as micro-
communities as a fruition of the common projects of each and every individual. They would function at a more human level, elected by smaller number of residents who have many common aspirations and capabilities, with a desire to care for each other and share each other’s pleasures and pains.

They are committed to self manage i.e. to act, to react and to cooperate to solve their own problems as a community-based elected organisation. They do not represent others’ interests and causes; they represent themselves as urban citizens with specific requirements to improve the quality of their lives. They raise their own financial resources for maintenance. At the time of settling for residence, sometimes, they invest on infrastructures for services like water, roads and electricity. Some are, later, taken over by the municipality. The maintenance of common areas, like parks, community halls, tank-bunds, etc. is partially and, sometimes, fully funded by the residents on contractual terms. They host and facilitate electoral booths, counters for census-taking, Aadhar and electoral Id cards, tax collection, etc. and participate in many campaigns for health, such as, polio in cooperation with other civil society organizations. They prepare themselves for and mobilise themselves in case of, any disaster.

They deal with all aspects of a human being’s life, from the cradle to the grave. They do not limit themselves to the domains of the municipality alone. Thus, it is the basic unit for management of urban affairs in a town or a city dealing with many departments, boards and corporations of the State and Union governments as well. Lights, roads, water, police and postal services are not served from one single source and when they are served, they are served, at present, without any coordination among different departments. For example, the upkeep of a road in a street depends upon not less than five departments. It is the R.W.A president or the secretary that negotiates with all of them to execute things in a coordinated manner. They, singularly as well as collectively, do all those things that can be done locally by themselves and to cooperate with other higher bodies for those things that they cannot do by themselves. This democratic principle of subsidiarity, adopted by them suggests that only those things that cannot be, efficiently done by local people themselves, should be entrusted to a higher or wider body of polity. Therefore, still a lower tier of governance should contribute, primarily, to build micro urban communities for progressive and harmonious social living. In brief, the rwas can build inclusive communities with all those groups that have low-incomes and minority identities.

We go from smaller to bigger, as we go from self-consciousness to collective consciousness. The cardinal values of self-respect, self-reliance, personal autonomy, team spirit and community spirit which were also ardently desired by Gandhiji are, now, possible to achieve more easily in an urban context. The above values can, now, be grouped into an individual’s ‘right to self-govern’.

In case you are interested to get a copy of the book, drop a mail at raovbj@yahoo.com.

Author Details: Dr. Rao V.B.J. Chelikani, United Federation of Resident Welfare Associations (UFERWAS)

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Product Updates

Increase your Maintenance Due Collection with our ‘All New Invoice’

Create Invoice recurring (1)

 

Raising invoices and collection of maintenance dues is one of the biggest pain point of all the apartment managing committee members and this is where CommonFloor Groups can help the most. Based on feedback from a lot of our users, we have completely revamped our Invoice feature in the Money Manager module. It’s super easy for Admins/ Treasurers to raise maintenance dues/ other invoices and for residents, to pay those on time.

 What should you look for:

  • Complete Makeover: Raising an invoice is now a breeze – you will now have to key in minimum data while raising an invoice, making the process significantly simpler and faster.
  • Multiple Items within an Invoice: You no longer need to raise separate invoices for different particulars. All you need to do is, create a single Invoice detailing each type of charge in a separate line, making the break-up of the Invoice amount completely transparent to all residents.

  • Consolidated Settings View: All the configuration options/ settings such as Penalty, Service Tax, Round-off settings have been moved to ‘Setup’ as these needn’t be updated every time an invoice is raised. You can configure these once, and it will be applicable for all the invoices going forward

  • Save items for future: Save an entered line item along with its settings and calculations for future use.

  • Round-off Invoice Amounts: Round-up tiny decimal values, so that the final amount is easy-to-remember/ pay for residents!

  • Mobile-friendly Emails: All notification emails from Money manager module are now modified so that it can be viewed clearly on mobile devices/ tablets.

 What’s coming up:

Quite a lot of residents make advance payments on their maintenance dues, and the Admin currently need to update the payments on each Invoice separately – we are working to make this automatic and reduce a lot of manual effort for Admins. Keep watching this space for more!

 We’d like to hear your thoughts on how you personally think these enhancements will help your society. Please share them with us along with your feedback on the same (if any) in the comment section below.

 

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