How CommonFloor Groups Helps You Plan an Event

Oct 20,2014 / By Nimesh / No Comment

Autumn is when we observe a series of most awaited celebrations starting with Navratri. For us, this stretch of a month is more than just a season of festivals; it is actually the ‘season of food, fervour and fun’. If you’ve already begun with the celebration planning bit (within your community) just like any true Indian, CommonFloor Groups lends you a helping hand with some of its features that is sure to ease the entire process for you. Do you wonder how?

Well, take a look for yourself:

1) Create a Poll to know how many residents are interested: To begin with the planning, you first need to know if other residents are even willing to celebrate the occasion in the society. Simply start a poll where people can answer with a clear yes or no!

(To know how to create a poll, click here)

2) Form a Sub-Group of interested people: If enough people show interest in the idea, you can create a sub-group and add interested people. Let’s say you are performing a dance on this occasion, you can make a group of all performers and discuss about steps revised, costumes etc.

(Click here to find out how you can create a sub-group)
3) Keep residents informed with latest updates around event: Put up notices to inform residents about the celebration and occasional updates around it such as its finalized date/s and schedule. If you’re more of a mobile person, try creating a notice using our cool new app!

(For steps to create a notice, read here)
4) Decide on dates and mark them on a Calendar: Create an Event and mark the finally decided dates on a calendar. This will also make it easy for viewers to keep track.

(To know how to create an event, click here!)
5) Send free SMSes and E-Mails to make announcements/send reminders: Admins have the option of sending quick and free SMSes or E-mails to fellow residents to make an announcement about the event or remind them of their pending event contribution.

6) Collecting funds through Payment Gateway and maintaining an account of it (Tracking Payment): By collecting money via our Payment Gateway, admins can avoid the hassle of going door-to-door for funds and keeping a track of received amount manually. This mode of payment is also more convenient for residents.

(For steps to create an invoice or make/update a payment, click here)

7) Book the community club house for the given day/s: Making a club house booking is a piece of cake with our Booking Facility feature. Once the dates are fixed, make sure to block the community club house for those dates on the facility calendar.

(To know how to book a facility, read here

8) Discuss different aspects of the event with other residents: To involve other residents, you can start a discussion on the itinerary of the event or the division of responsibilities.

(To read steps to start a discussion, click here).

9) Find a good event planner to help you with the planning: Refer to our Contact Handbook to find a good event planner and if you like their service, mark them as a favourite.

10) Send Personal Messages to individual resident/s: To interact with a particular resident, let’s say about a shared responsibility, you can opt to send personal messages to him/her. (Use our mobile app to send an instant personal message)

11) Find something you need on the Classifieds section: Let’s say you need a green dupatta for your cultural event performance. All you need to do is- get on the Classifieds section, see a bunch of garments on it, find a green dupatta and buy it!

(To learn how to post/view an ad, read here)

12) Upload event pictures on the Photo Gallery: To share event photos with all residents, create an album and put pictures in the Photo Gallery.

(To know how to create an album, read here)

Is there some aspect of planning an event in your community that you find difficult or time-consuming? Write to us about it @support@commonfloor.com and we’ll try our best to find a solution for you!

Product Updates

Reminders for Dues’ Defaulters

Sep 24,2014 / By Team Commonfloor Groups / No Comment

In any community, not all Residents would be prompt to pay their Dues. In an effort to improve your Maintenance Dues’ Collections, we’ve now added Reminders for Defaulters within your very own Money Manager, both via Email & SMS. To make it most convenient for you, we’ve added multiple ways in which you can do this!

Method 1: Automated Reminders

Similar to Invoice Generation & Due Date reminder, now you can configure a Reminder mail for Defaulters as well. From the Money Manager Settings page, specify how many days after the due date this should be sent, and automatic reminders will be triggered for each invoice you raise going forward.

Method 2: Manually triggered

Alternatively, if you would like to decide when to send Reminders and to whom, you can do this yourself too! This option can be found on the Defaulters’ List report. Specify a particular invoice, and instant Reminders will be triggered for all Defaulters for that Invoice.

If you’d like to share feedback/ suggestions, do write to us at groups-product@commonfloor.com ; we’d love to hear from you!

Product Updates

Android mobile app updates: Buy Sell, Instant Push notifications, Personal Messages

Sep 16,2014 / By Nimesh / No Comment

Folks, we have added yet another exciting set of updates to CommonFloor Groups android app this week and we’re hoping you’ll love them as much as we do! These primarily revolve around giving you a superior experience on CommonFloor Groups app along with bringing you an exciting new feature on it.

Now, let’s not keep you waiting to find out what these updates are:

1) ‘Buy Sell’ Section has been added: Let’s say you want to get a treadmill but are a little tight on budget this month. Your apartment neighbour is moving out next week and wants to sell his treadmill along with other belongings. He puts it up on the ‘Buy Sell’ classifieds section of CommonFloor Groups. You notice the listing, visit his place to check out its condition and buy it at a price within your budget! The entire process is ACTUALLY as simple as that!

In fact, listings even have product images uploaded and you can choose to filter ads according to your preference (within apartment or city).

2) ‘Push notifications’ are instant and configurable: You will receive an instant push notification in case of any new community update, any new activity in your group, a freshly added classifieds listing or a new personal message. You may also configure these notifications.

3) ‘Personal Messages’ page has a fresh new interface: ‘Personal messages’ now has an improved interface, with a refreshed look.

Install the already available updates on your Android devices to integrate these additions and experience a much livelier and improved CommonFloor Groups community management app!

How to Ensure CommonFloor Groups Mails Reach Your Gmail Primary Tab

Sep 8,2014 / By Nimesh / No Comment

A relatively new Gmail feature lets you classify your emails into Primary, Promotions, Social, Updates and Forums, which you can either label or open as separate tabs. True, this feature will help you read mails that matter and allow you to open separate tabs listing specific types of mails, but let’s double check and ensure that you receive CommonFloor Groups mails in the primary tab of your inbox.

To enable these categories on your Gmail page (in case you already don’t have them), Click on Settings icon on upper right corner of page and then select the Configure inbox option from the drop-down menu that appears. After choosing which tabs to enable, click on Save button.

To direct CommonFloor Groups e-mails to Primary tab in Gmail,

1) Drag and Drop

i) Left click on a CommonFloor Groups mail present in another tab (let’s say Promotions tab) and drag it to the Primary tab.

ii) The email drops into the Primary tab.

iii) A yellow box asking if you want to make this change permanent will be displayed.

iv) Click Yes to ensure all following mails received from CommonFloor Groups appear in the Primary tab.

OR

2) Right Click

i) Right click on a mail from CommonFloor Groups to see a list of options appear.

ii) Click Move to tab from this list and then select Primary option.

iii) A yellow box asking if you want to make this change permanent will be displayed.

iv) Click Yes to ensure all following mails received from CommonFloor Groups appear in the Primary tab.

OR

3) Search and Filter

i) Type in CommonFloor Groups in the search box and hit Enter.

ii) To bring the advanced search criteria, click the small grey arrow to the right of

iii) Click Create filter with this search link at the bottom of this window.

iv) Click on check-box before Never send it to Spam to ensure CommonFloor Groups mails are not marked as spam.

v) Check the box before Categorize as (at the bottom of the advanced filter window) and select Primary option from the drop-down list against it.

vi) Click on Create Filter button to ensure all current and following mails from CommonFloor Groups appear in Primary tab of your Gmail page.

Product Updates

CommonFloor Groups Android App Got Upgraded

Aug 22,2014 / By Nimesh / No Comment

It’s all about keeping all that matters close to you, even when you’re on
the go!

With the successful launch of CommonFloor Groups mobile app (both Android
and iOS versions), now you can constantly stay up-to date with all that’s happening
in your residential complex, irrespective of where you are. This mobile app was
brought out with the objective of making CommonFloor Groups community
management application as handy and accessible as possible.

This month, we have integrated a few upgrades to CommonFloor Groups app
(android version) in our latest release. As a result:

The app is now faster, offering users an even better experience.
Society admins can now send SMS notifications easily to residents
(be it residents of a specific block or even subgroup).
Login can be done easily on Google or Facebook as well, and the
process is simpler than ever.

To download our app, click here!

P.S.- Soon, we will release the same upgrades for iOS platform.

Category : Product Updates

How CommonFloor Groups Helps You Plan an Event

Reminders for Dues’ Defaulters

Android mobile app updates: Buy Sell, Instant Push notifications, Personal Messages

How to Ensure CommonFloor Groups Mails Reach Your Gmail Primary Tab

CommonFloor Groups Android App Got Upgraded