All-new Invoice View in CommonFloor Groups’ Smart Accounting module

Sep 4,2015 / By Team Commonfloor Groups / No Comment

Still generating your societies maintenance invoices printed & generated manually? Check out CommonFloor Groups’ ‘Automated Invoice Generation’ solution that can help you auto-generate your maintenance invoices, dispatch it to all residents over their email or on our mobile app, allow them to pay online and money hits societies bank account straightaway.

Our ‘All-New’ Invoice view covers exhaustive set of information & automatic computations, still looks amazingly simple. Below is a sample view of an ‘Auto-generate’ invoice coming out of our system.

Here’s a quick explanation of various sections in the Invoice:

1. Invoice Header :- The header of the Invoice is customizable and can display the Full Address of the Association, along statutory information like PAN, Society’s Registration number etc.

2. Invoice Information :- This contacts the Invoice Id, short title, Invoice/Due dates and recipient name and House number. The name & houses of all residents are automatically picked up from the resident database and needn’t be provided individually. This means just defining invoice once and auto-generating invoices for all in a click.

3. Outstanding Summary :- This is the section where resident can view a quick summary of the Invoice amount, with break-up like:

a. Previous Dues – Un-cleared amount present for that house, at the time when the new invoice is generated. This is auto-computed based on the payments recorded against the house.

b. Current Invoice - Total value of the current Invoice that is generated

c. Adjustments /Advances- If Resident has paid any amount as Advances, system will automatically adjust this amount against the current Invoice (no manual entry needed!)

d. Total Outstanding = (a) + (b) – (c)

4. Invoice Particulars :- This sections show break-up of the Current Invoice against each line items against which a charge has been raised.

5. Previous Invoice Details :- This section shows a break-up of the pending dues, with a break-up of amount against main dues and penalty etc.

6. Penalty Information & Terms & Conditions :- Any applicable Penalty information is automatically shown after particulars, based on the defined rules. So this needn’t be manually added in the Terms & Condition section. Any additional information than Penalty can be added in Terms and Conditions section.

Tip: Choose from our powerful Penalty generator, which auto-computes the Penalty charges on a daily basis.

This Invoice can be viewed by the Resident over web as well as our Mobile App. Additionally, an email notification would be triggered to all members of the House.

New: Residents can pay their dues online instantly, via our Mobile App. Read more.

Product Updates uncategorized

Pay Your Society Dues On-the-go using Commonfloor Groups Mobile app

Aug 30,2015 / By Team Commonfloor Groups / No Comment

Our Smart Accounting solution just got even smarter and now allows all residents to pay their society dues over our mobile apps(both Android & iOS ). So no more hassles of trying to look for a PC to pay your dues at the last minute. Just tap on to Commonfloor Groups mobile app, that you might already have it on your mobile, click on ‘My Dues’ left menu and you will be able to see the outstanding dues you need to pay and ‘Pay Online’ button to make the payment.

Once you make the payment, you would also get an instant receipt and view all past payments/ Invoices/ Receipts anytime!

P.S: – If you still haven’t installed Commonfloor Groups mobile app yet, do it now by giving a missed on 08043693804 or download it from Google Play &/or Apple App Store.

Be a Smart Resident! Pay your Dues Online

Jul 23,2015 / By Team Commonfloor Groups / No Comment

Making maintenance dues payments could be quite a cumbersome task, as often, due to your busy schedules you either miss the due date or don’t find the person concerned to hand over your cheques or cash amounts.

But it’s time to heave a sigh of relief because now you can pay dues on CommonFloor Groups web/app allowing easy payments, instant receipt generation and peace of mind! We have integrated with leading payment gateways and becoming the defacto channel for housing societies in India, managing more than 20 crores of online payments every year.

How to use CommonFloor Groups Payments to make your maintenance dues payment?

Step 1 : Log into CommonFloor groups over our web portal or our mobile app and navigate to the ‘Dues’ section.

Step 2: Select the Invoice you would like pay (by default all outstanding invoices are selected) and click on ‘Pay Online’ button

Step 3: Select your preferred mode of payment i.e either credit card/debit card, net banking and click on make payment.

Step 4: You might have to go through the OTP generation process due to the statutory requirements. Once done, you get payment confirmation, as well as instant receipt!

The payment made by you would get credited to your society’s account “directly”, along with your flat/house details as transaction references. You don’t need to manually update it anywhere.

Ain’t that super simple?

- Team Commonfloor Groups

Money Manager Quick Upload of Payments

Jun 20,2015 / By Team Commonfloor Groups / No Comment

CommonFloor Groups is all set to reduce the tedious task of adding payments with our brand new section that will help uploading of payments made by the residents in bulk.

Path: Money Manager> Income > Add New> Bulk Resident Payments

Select the ‘Bulk Resident Payments’ found in the drop down list under the ‘Add New’ section. (see image below)

Once you reach the upload payment section you would first need to download the template which is an excel sheet

Bulk Payment Upload

The excel sheet has 13 columns, which allows to capture all details of Payments received from Residents. Mandatory fields are marked in asterisks (*). After uploading select whether they are for one particular Bulk invoice or for multiple invoices.

For One Invoice, select the invoice title from the dropdown(see below) and then click on the ‘Continue for Preview’ option. On the next screen, you can preview the data uploaded by you. Verify that these are correct, and then ‘Submit’ which is the third and last step in the flow.

To upload multiple invoices you have the option of selecting either ‘First In First Out’ (FIFO) or ‘Ledger Wise’.

FIFO is a method which can be out in use for collecting payments of multiple months at one go. Hence, if there are 5 invoices pending against a certain house, then Payments will be marked by sorting these invoices on first-in-first-out basis, according to the Invoice date.
Ledger-wise payments are nothing but the Ledger-wise priority by which the payments can be taken. If ‘Water charges’ are set as a priority line item, then once payments are received, ‘Water bill’ line items are adjusted first before moving on to other line items in the invoice.

To select Ledger: Settings> Module Settings> Money Manager> Advanced
Do note that if the ‘Auto Approval’ function is not clicked all the updated payments will be pending for approval. Once all updates are made do preview the same before clicking the ‘Submit’ button.

Money Manager Discounts Feature Added

Jun 17,2015 / By Team Commonfloor Groups / No Comment

With CommonFloor Groups, Treasurers can easily apply discounts either for single invoices or for bulk invoices. Purpose is to waive off a certain amount of the invoice raised, if required, so that it no longer shows as a Receivable from that house.
Path: Money Manager > Income> Single/ Bulk Invoices

Note: Discounts can only applied for unpaid invoices.

Click on the discount button and you’ll get a pop up box. Enter the discount amount, discount date and the reason for discount. Discounts can only be accessed by level 3 (L3) and level 4 (L4) admins who are the property managers and treasurers.

Once discount is applied the system will consider the invoice as partially paid and you can filter the status of the invoice as discounted and view.

This discount will now show in your ‘house statement’ and also on the ‘transaction report’.

To access the ‘House Statement’ click on Money Manager then Income and you will find ‘House Statement’. Here you can look for the invoice for the month where the discount had been applied against your house number. (In our case it would be July 1st 2015 for house A,A0102). The Discount amount imposed will appear in the Credit of the house statement.

Note: The outstanding amount of that invoice and outstanding amount for the house will decrease with respect to the discount amount.

Money Manager> Income> House Statement

As mentioned above this discount would also show up on the Transaction report. Select the Ledger of ‘Discounts on Invoices’ and here the transaction of Discount is shown as a Debit (this is the other ledger impacted by the discount entry).

Once discounts are applied both SMS/email will be triggered to the resident of the house.

Money Manager>Report> Transaction Reports> Choose Ledger>Discount on Invoices (in this case)

Lastly, to delete enter into the particular house and click the ‘delete’ button. Access it from the ‘House Statement’ option and put in your house number.