When Mr Goodolman Discovered CommonFloor Groups

Jun 17,2014 / By Nimesh / 1 Comment

Mr Goodolman’s children, Mrs Eversmile and Mr Activefeet decide to go on a vacation with their mother for a month. Mr Goodolman decides to stay back and take care of his grandchildren, So La Ti, during the absence of their parents.

Being the resolute person that he is, Mr Goodolman has fearlessly taken up yet another task that he considers no less than a challenge, considering just how boisterous and unruly his grandchildren are. To add to his misery, the kids insist on staying in Mrs. Eversmile’s palatial flat.

On the first day, Mr Goodolman wakes up to three closets turned inside out, make up on the floor, food leftovers on the table, window-sills and everywhere. He soon realizes this task is tougher than he thought and things will soon slip out of control if immediate action is not taken.

But what is it that he could do without being too harsh? He still wants to be the coddling Granpapa that he has always been to them. So he turns to his dear friend, Mr Troublebuster for a solution. Mr Troublebuster, like always, has an answer up his sleeve, but what remains to be established is whether this is the answer to all of Mr. Goodolman’s concerns.

Mr Goodolman makes a quick note of things he either needs or wishes sorted.

After a bit of careful research, Mr Goodolman decides to join his apartment community on CommonFloor Groups.

On Joining CommonFloor Groups

He initiated a discussion on CommonFloor Groups to learn about private tutors and different constructive classes and occasionally organizes kids’ activities along with other guardians.

He also pays his maintenance and other community dues on time and gets all his payments tracked.

He is now good friends with Mr Calmnerve and Mr Inourdays, all of who share like interests. Whenever things don’t go right, Mr Goodolman makes sure he raises a complaint. He felt the need for a new cook and found one in a day’s time.

For La’s birthday bash, Mr Goodolman booked the community hall, rented parking spaces for guests and got her the pink bicycle she always wanted.

CommonFloor Groups saves him money, time and extra effort everyday and now keeps him far more relaxed than he used to be. He calls Mr Troublebuster and thanks him for the idea.

After a month

After a perfect month (of constructive fun), Mr Goodolman and his grandchildren make a pact to spend the next summer vacation together again.

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What You Should Remember After the Builder Hands Over Your Society

Jun 13,2014 / By Nimesh / 1 Comment

As previously discussed, during the handover procedure it is important to record and file all details related to the process so that even if problems arise years later, all you need to do is look through this set of records and, accordingly, figure out what to do next.

The builder-residents society handover procedure needs to be structured, but that’s not where the process ends. There are a few things you should remember to check even after the builder hands over your society.

1) Make sure all society related issues are recorded and filed: All defects that you find should be typed as a letter with a signed acknowledgement of the same from the builder, so he is obligated to fix them. All important e-mails should be printed and kept safely for future references.

2) Make sure you make good use of the builder provided warranty period: Builders generally offer a warranty period within which defects are to be pointed out and duly fixed.

3) Form a team of volunteers to check and cross check all formalities are done correctly: Apart from the Management Committee, it is recommended that you bring together a group of residents to volunteer in making sure all necessary documents have been collected and all required formalities have been done. (To learn what documents you need during society handover, read ‘Keep a Check on These When Builder Hands Over Your Housing Society’)

4) Get a community management software to help you keep a permanent track of records: Getting a society management portal will prove significantly helpful in the overall management of your community activities in the long run. (For example: CommonFloor Groups portal. With its many features such as Discussion, Complaints, My Dues, Issue Tracker, Documents repository this portal will serve as a platform to execute and manage community related activities effectively.)

5) Keep originals safely and copies separately with the Committee President: Make sure you keep originals of documents at a safe place such as the Association office and their copies with the Committee President which, when his tenure ends, are passed on to his successor.

6) Make sure you have all documents mentioned on the ‘Handover’ Checklist: Double check that you have all documents mentioned on the handover checklist in ‘Keep a Check on These When Builder Hands Over Your Housing Society’.

If you want to share any important suggestion along these lines, do add them in the comment section below. In case of queries, kindly write to us at support@commonfloor.com.

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Keep a Check on These When Builder Hands Over Your Housing Society

Jun 9,2014 / By Nimesh / 22 Comments

When a builder hands over your society to you, as much as you’d feel excited about finally being able to reside in your new home, it is imperative that you look into building-level issues of the apartment.

Some critical areas that you should pay attention during the handover are: Legal, Finance, Building Structure, Electricals, Water, Plumbing & Sanitation, Fire & Emergency Management and Security aspects. With so many visible issues to take care of, associations often miss certain fundamental problems which sooner or later demand attention and end up burning a big hole in your pocket.

It is wise to analyze and understand all apartment issues and get them resolved within the warranty period that your builder offers. Post this, it is nearly impossible to get them to respond, forget making them act on an issue. Before handover, make sure to make a formal document of issues found, fixed and of those that are pending. This way the builder can be held accountable for these issues.

During the ‘handover’, documents that are ‘handed over’ are pertaining to the legal aspects of the building complex, those related to different systems within the complex and documentary proof that all systems and components are working according to design.

Some important handover steps:

1) Besides association, form a group of volunteers to take part in the handover procedure.

2) Make a list of systems and sub systems of the complex.

3) Make a list of components under systems/sub systems of complex.

4) Make a checklist of handover documents.

5) Make a formal document of pending issues that builder will have to sort.

6) It is advisable that you use a Society Management Tool to help you keep a permanent track of issues and their status, for reference even years later. (You can try CommonFloor Groups society management portal)

Make sure you devote some time to come up with a structured handover procedure that includes all aspects of your society complex.

Did you find this post helpful? Have we missed out on any important document required during a society’s handover? Please comment and let us know in either case.

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17 Things About Maharashtra Housing Co-operative Societies Act

Jun 5,2014 / By Nimesh / 4 Comments

To get a detailed understanding of the act, click here bit.ly/1jqsqhp

If you think this post is informative, show us some appreciation with your comments. Please don’t hesitate to write to us if you have any questions you would like answered related to this subject.

Product Updates

Manage your Apartment Finances, even more efficiently!

May 29,2014 / By Team Commonfloor Groups / 2 Comments

In our constant endeavor to help you manage your apartment complexes more effectively, we have added a set of feature enhancements to our Money Management module. Some of the key changes introduced are:-

1) Seamless Integration with Asset Management: – With this integration done, any asset transaction (Purchase/ Sold) will now reflect in the accounting reports.

2) Simplified Journal entries: – Recording a Journal entry in the Money Manager module is now simpler and standardized.

3) Audit-ready Accounting Reports: – We have worked with accounting experts to ensure that our reports adhere to the accounting standards and have adopted the widely accepted ‘Accrual’ basis of accounting.

4) Additional Ledgers In Trial Balance: – Separate ledgers have now been provided for the following:-

Penalty on Maintenance Dues (will be shown under ‘Penalty’)
Service Tax raised (will be shown as ‘Service Tax Payable’)
Each bank account (will be shown as a separate ledger)
Settling of invoices (will now reflect as ‘Discount on Settlement’)

Above changes should help you in:

1) Getting relevant Asset entries in Trial Balance and other accounting reports.

2) Generating accurate and reliable accounting reports that are also audit-ready.

3) Easily recording journal entries and updates on the portal

4) Bringing more clarity to treasurers regarding trial balance entries.

Got an idea or suggestion?

Tell us what you think of these refinements in the comment section below or drop us an email with your suggestions at support@commonfloor.com and we’ll be all ears!